APAMT 2017 ABSTRACT SUBMISSION GUIDELINE

The APAMT Abstract Review Committee chaired by Dr. Rose Cairns (Australia), will evaluate each abstract. All abstracts accepted for presentation at the Congress will be published in Clinical Toxicology, the official journal of the EAPCCT, AACT, AAPCC and APAMT. The Committee’s decision will be final.

Abstracts must be submitted electronically via online portal on or before 11th September 2017. The instructions given below must be adhered to and incomplete abstracts will be rejected.

If you require English language assistance, please submit your abstract by 1st August the Committee will attempt to support you.

Abstracts received after 11th September 2017 will not be considered for the meeting.
If you do not have access to the Internet, or you encounter technical problems that prevent you from submitting online, please contact the Congress Secretariat who will provide advice.

E-mail: [email protected]

Abstract format

These instructions highlights general guidance although the electronic submission tool will format much of your abstract automatically. However, you are strongly advised to pre-prepare your abstract, using the guidance below, before attempting to submit your work online, since each online session is time-limited. You need upload the word or PDF copy of the same abstract online as well. Please note: Graphs and other figures are not permitted.

  • Authors should be listed as Given Name (without middle initials) followed by last name
  • Qualifications and positions are not to be included
  • If an author has more than one abstract, please be consistent when entering the name for each abstract, as multiple versions of the same name cause difficulties with the author index.
    The affiliation must comprise ONLY department name, institution and country.
  • Maximum of 5 co-authors can be added.
  • The body of the abstract should be organized as outlined below.

Objective: A statement of the purpose or reason for the report.

Methods: A brief description of the study design.

Results: A summary of the results presented in sufficient detail to support the conclusion. Data must be presented in the abstract. Statements such as “the results will be presented” or “other data will be presented to support….” will result in automatic rejection of the abstract.
Conclusion: A statement of the overall findings of the research based on the stated objective and data presented.

References: All references (if any) should appear at the end of the abstract in numerical order as they appear in the text. Ensure references are cited in the text by bracketed numbers [1,2]. Follow the referencing style below. In general the number of references used should be limited to 5 or less. References are included in the word count.

  • References for Journal articles should be formatted as in the following example: Giannini L, Vannacci A, Missanelli A, et al. Amatoxin poisoning: a 15-year retrospective analysis and follow-up evaluation of 105 patients. Clin Toxicol. 2007; 45:539-42.
  • References for Book chapters should be formatted as follows: Goadsby PJ. Pathophysiology of headache. In: Silberstein SD, Lipton RB, Dalessio DJ, editors. Wolff’s headache and other head pain. 7th ed. Oxford: Oxford University Press; 2001. p. 57-72.
  • For case reports, the words Case report:” replace the “Methods: and Results:” headings. Otherwise, the format remains the same.
  • Reports of non-clinical studies, such as those describing poisons centre operations or educational tools should attempt to follow these guidelines as closely as possible.
  • Word limit: The number of words is limited strictly to 400 (if the abstract does not include a table). This does not include the title, authors and affiliations, but does include the references. Each word or number is counted as one word whether it is one character or 10 characters long (The previous sentence has a word count of 18).
  • Use of tables is limited to one simple table with a title. If a table is included in your abstract, the word limit is 300 (including references, but not including title, authors and affiliations).
  • Figures and graphs/diagrams are not allowed.
  • Please do NOT use automatic Word functions, e.g. numbering, bullet points or footnotes.

Other general instructions to improve the abstract

  • Explain in your abstract why the information is novel, unusual or adds something useful.
  • Make your title descriptive of the subject of the abstract.
  • You MUST use the headings suggested above.
  • Explain all but the most common abbreviations (e.g. BP, Temp, pCO2) the first time they occur in the text.
  • Make sure all symbols are easily identifiable.
  • Include data (i.e. numerical results) in the abstract.
  • Make sure your conclusions can be justified from the data you have provided.
  • Include references to published papers, if appropriate (not more than 5). Note: They will be included in the word count.
  • Add suitable keywords both online and in the abstract so that the interested reader can find the abstract.

Notification of abstract receipt

  • The online submission tool will allocate your abstract a unique identification number. Please note this for your own records.
  • Emails will be sent at the end of online submission to confirm receipt of your submission. We recommend you keep a copy of this for your records.
  • Please note that after successful online submission it is NOT necessary to provide documentation by mail or email.
  • Submitters will be notified of the acceptance or rejection of their abstract by email by the 25th of September 2017. Please ensure your email details are entered correctly in the online abstract submission tool.
  • All abstract presenters must register for the Congress by 15th October 2017. Failure to do so will result in the abstract being withdrawn.